| Employees | Managers | Human ResourcesAlso See: HR Educational Series HR Resources |
Getting Started | Workday Homepage Video Workday Homepage Guide (PDF) Employee Checklist (PDF) WorkSmart Support Guide (PDF) SMART GUIDESLog In To Workday (06/06/21) Using Tools and Navigation (06/07/21) Workday Search (06/07/21) Onboarding (03/02/22) Workday Mobile App - Android (06/07/21) Workday Mobile App - iPhone/iPad (06/07/21) WorkSmart Support Ticket - Screenshots (11/4/22) | Manager Homepage Video Manager Homepage Guide (PDF) Manager Checklist (PDF) | Human Resources Checklist (PDF) |
Absence | SMART GUIDES/VISUAL GUIDESAbsence Calendar (06/06/21) Catastrophic Leave Donation Requests (06/03/21) Correct Time Off (02/28/22) Jury Duty Time Off (11/17/21) Leave Retention (05/24/22) Military Leave of Absence More than 30 days (10/08/21) Request Family Medical Leave Act (FMLA) (05/24/22) Request Leave of Absence: Education (11/18/21) Request Time Off (02/24/22) Return from Leave of Absence (05/24/22) Sick Conversion (04/05/23) Time off - Military Hour(s)/Day(s) (10/08/21) Vacation Conversion (SPOC-covered employees) (09/16/21) RECORDED WEBINARSTime Off in Workday (09/17/21) Time Off in Workday (with captions) (09/17/21) VIDEO SNIPPETSInitiating a FMLA Request (09/17/21) Sick Conversion (09/17/21) | SMART GUIDES/JOB AIDSCorrect Time Off - Managers (02/28/22) Manage Team's Absences - Managers (06/06/21) Request Leave of Absence - Managers (02/28/22) Request Leave of Absence - Administrative Paid - Managers (03/03/22) Request Leave of Absence: Suspension without Pay - Managers (02/01/23) Request Time Off - Managers (02/24/22) Return from Leave of Absence - Managers (02/28/22) | JOB AIDSCorrect Time Off - HR (02/28/22) Forfeited Compensatory Hours - HR (06/06/21) Request Leave of Absence - HR (02/28/22) Request Leave of Absence - Administrative Paid - Managers (03/03/22) Request Leave of Absence: Suspension without Pay - HR (2/1/23) Request Time Off - HR (02/24/22) Return from Leave of Absence - HR (02/28/22) Sick Conversion - HR (04/05/23) RECORDED VILTsAbsence for HR (09/17/21) |
Benefits | SMART GUIDESBenefits Mobile Open Enrollment (9/30/22) Benefits Open Enrollment (9/30/22) Benefits Open Enrollment - Screenshots (9/30/22) Deferred Compensation (2/1/23) Flexible Spending Accounts (FSA) (8/12/22) Managing Benefits (02/28/22) RECORDED WEBINARSDeferred Compensation (09/17/21) Deferred Compensation (with captions) (09/17/21) VIDEO SNIPPETSRIC Payroll Deduction Elections in Workday (10/18/21) | | JOB AIDSArrears for Terminated Employees on Medical Leave - Screenshots (2/1/23) Benefits Census HRA Report - Screenshots (10/19/22) Change Benefits - HR (09/10/21) Dependents Benefits Code Report - Screenshots (10/19/22) RECORDED VILTsBenefits for HR (09/17/21) |
Compensation | | | JOB AIDSPeriod Activity Pay (09/09/21) Request Compensation Change (11/28/22) Request One Time Payment (06/07/21) RECORDED VILTsCompensation for HR (09/17/21) |
General | SMART GUIDESAccessibility in Workday (04/21/21) Complete Form I-9 (06/06/21) Verify Supervisory Organization (08/24/21) Worker Profile (06/07/21) Change Account Preferences (09/08/21) Change Emergency Contacts (06/06/21) Contact Change (06/06/21) Delegate Task (06/07/21) Personal Information Change (06/06/21) Photo Change (06/06/21) Legal Name Change (11/28/22) Preferred Name Change (06/06/21) Edit Government IDs (06/06/21) Passports and Visa Change (06/06/21) Reporting Fundamentals (09/15/21) Request One Gift Pledge (02/15/23) Submit Resignation (06/06/21) View Worker History (06/07/21) Workday Assistant (11/12/21) VIDEO SNIPPETSWorkday Delegations (09/21/21) Workday My Tasks (11/2/22) Workday Search (07/27/22) Workday Navigation (07/27/22) | SMART GUIDES/JOB AIDSApprovals for Managers - Managers (09/27/21) Complete Form I-9 (3/29/23) Delegate Task - Managers (06/07/21) Run IPPE Report (5/3/22) Verify Supervisory Organization (08/24/21) RELATED RESOURCESReporting Crosswalk (09/28/21) New Hire BP (08/13/21) Fill Existing BP (08/13/21) VIDEO SNIPPETSRunning Reports (09/17/21) WEBINAR RECORDINGSIntroduction to Workday for Managers and HR (09/17/21) Introduction to Workday for Managers and HR (with captions) (09/17/21) | JOB AIDSRun IPPE Report (5/3/22) RELATED RESOURCESReporting Crosswalk (09/28/21) HR Educational Series webpage VIDEO SNIPPETSRunning Reports (09/17/21) |
HCM Core | | | JOB AIDSAdd Additional Job (06/15/21) Change Job (02/28/22) Change Organization Assignments (05/17/23) Close a Position (06/06/21) Complete Form I-9 (05/17/23) Create Job Requisition (01/19/22) Create Position (06/06/21) Create Position for Seasonal/ Temporary Worker (02/15/23) Edit Position Restrictions (06/07/21) Edit Position Restrictions Additional Data (06/07/21) End Additional Job (06/08/21) Hire-CBC State Fair Board (06/07/21) Hire Job Aid (03/02/22) Performance Review (10/05/21) Reassign Business Process (11/28/22) Reinstatement - Screenshots (03/15/23) Request One Gift Pledge on Behalf of Employee (02/15/23) Supervisory Organization Updates (09/28/21) Temp Workers Qualified for IPERS - Screenshots (02/15/23) Termination (04/03/23) Update Next Increase Date (06/07/21 Verify Supervisory Organization (08/24/21) RECORDED VILTsHCM for HR (09/17/21) RELATED RESOURCESDates Cheat Sheet (4/24/23) Reemployment vs Reinstatement (03/29/23) New Hire BP (08/13/21) Fill Existing BP (08/13/21) VIDEO SNIPPETSHire (09/23/21) Hire - CBC/Fair Board/SCC (09/27/21) Termination (09/23/21) |
Payroll | SMART GUIDESChange Federal Withholding Elections (10/15/21) Change State Withholding Elections (10/15/21) Payment Election Enrollment Event (10/27/21) Electronic W-2s (10/24/22) Electronic W-2s - Screenshots (10/24/22) Model My Pay - Screenshots (04/05/23) View Payslips (06/06/21) VIDEO SNIPPETSPayment Elections (09/17/21) | RELATED RESOURCESPay Period Guidance for Managers (PDF-updated 1/3/23) | JOB AIDSPayroll Inputs (05/17/23) Payroll Reporting (09/03/21) View Pay Results (06/06/21) Withholding Elections (08/25/21) Worker Profile for Payroll (06/06/21) SMART GUIDESAssign Costing Allocations (05/17/23) Run All Position Restrictions Costing Allocations - Prompts by Dept Report (07/16/21) RELATED RESOURCESPay Period Guidance for HRAs (PDF-updated 3/29/23) RECORDED VILTsPayroll for HR (09/17/21) |
Time Tracking and Work Schedules | SMART GUIDESConvert Overtime to Comp Hours (02/28/22) Editing Time (06/06/21) Enter and Submit Time (11/28/22) Enter and Submit Time - Work Reporting Codes (11/12/21) Mobile Time Tracking (09/16/21) Request Work Schedule (11/12/21) RECORDED WEBINARSTime Entry and Work Schedules (09/17/21) Time Entry and Work Schedules (with captions) (09/17/21) VIDEO SNIPPETSEnter/Edit/Submit Time (09/17/21) Enter/Edit/Submit Time with Work Reporting Codes (09/17/21) | SMART GUIDES/JOB AIDSAssign Work Schedule - Managers (11/12/21) Enter and Submit Time on behalf of an Employee - Managers (11/05/21) Review and Approve Time Worked - Managers (02/28/22) | JOB AIDSAssign Work Schedule (11/12/21) RECORDED VILTsTime Tracking for HR (09/17/21) |
Travel Expense Reimbursement | SMART GUIDESNew Expenses Hub clip (coming soon) Create an Expense Report (09/12/2023) Expense Report Fields Definition (9/12/2023) Mobile Expenses (09/09/22) Reassign Travel Card Transactions (06/06/21) Create a Spend Authorization (09/12/2023) Travel Cards (06/06/21) RELATED RESOURCESWorkday Phase 1 Expenses Guide | SMART GUIDES/JOB AIDSExpense Management Dashboard (06/14/21) | |